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QCMGA

 

 

 

 

Quail Creek Ladies’ 18 Hole Golf Association

                                        By-Laws   
Article I – General
          Section 1 – Name
The name of this association shall be Quail Creek Ladies’ 18-Hole Golf Association.  The official abbreviation shall be QCLGA.
          Section 2 – Objectives and Purpose
The objective of QCLGA is to promote good fellowship and sportsmanship among its members, and to encourage active participation in playing golf by taking part in weekly events and golf tournaments conducted in accordance with USGA Rules and Quail Creek local rules.

Article II – Membership 
          Section 1 – Eligibility Those eligible for membership in QCLGA shall be amateur women golfers, who: 1)are Quail Creek property owners in good standing, or 2)have placed a down payment to build a home at Quail Creek, or, 3)hole a special non-resident Quail Creek Annual Golf Membership.  In case 2), if, for any reason, either they, or Robson Community Incorporation (RCI) cancel the contact, their membership in QCLGA will be terminated immediately.  In case 3), their eligibility would remain through the duration of their membership.

          Section 2 – Fiscal Year
The Fiscal Year shall be January 1st through December 31st
         Section 3 - Dues and Fees
The annual dues of QCLGA shall be proposed by the Governing Board, and shall be voted upon by the membership.  Dues are payable November 1st.  Handicap fees are established by AWGA, and are also payable November 1.  Dues and fees are non-refundable.

Article III - Governing Board
          Section 1 – Elected Officers
The Governing Board of QCLGA shall include five (5) voting Officers:  President, Vice-President, Secretary, Treasurer and Tournament Chair. Officers will be elected for a term of one year.  The President will be limited to two consecutive terms.

         Section 2 – Committee Chairpersons
The Governing Board of QCLGA shall include non-voting Committee Chairpersons. The  Officers shall meet prior to the January General Meeting, and choose the Committee Chairpersons as required.  The past President will serve on the Board in an advisory position.  All Committee Chairpersons should attend Board meetings.
          Section 3 – Vacancies
The Officers shall fill any vacancy on the Governing Board, should a vacancy occur, except for the President, in which case, the Vice-President shall assume the duties.

Article IV – Nominations and Elections
          Section 1 - The Nominations and Elections Committee
The Committee shall consist of five members of QCLGA.  The Committee shall be appointed by the President and approved by the Governing Board no later than April 1st.  Nominations and Elections Committee members cannot be candidates for the Governing Board. 
          Section 2 – Nominations
The proposed slate of nominations shall be posted no later than Sept 1st .  To run for President you must have been a Board member or have prior experience.
          Section 3 – Elections
Ballots will be mailed to all current members 30 days prior to the Annual Fall Meeting.  Members will cast their vote by US Mail, email, or in a ballot drop box, designated by the Nominations and Elections Committee. Votes must be cast no later than 5 days prior to the Annual Fall Meeting.  Results will be announced at the Annual Fall Meeting.
 

Article V– Financial
          Section 1 – Budget
The Budget Year shall be January 1st through December 31st.  The President, working with the Treasurer, shall obtain from all Officers and Committee Chairpersons information necessary to compile an annual Operating Budget.  The annual Operating Budget shall contain a reasonable estimate of revenues to be received during the year as well as proposed operating expenses.  The total proposed expenses shall not exceed the total estimated revenues.  The Governing Board shall adopt an annual Operating Budget no later than February 1st.                                                   
          Section 2 – Audit Committee
The President shall select 2 members from the general membership to form an Audit Committee.  Elected Officers or Committee Chairpersons may not be a member of the Audit Committee. The Audit Committee shall report directly to the President.  Audit Committee members should have general accounting knowledge or work experience. In January of each year, the Audit Committee shall examine the Treasurer’s records for the prior year.  The auditors, having certified to the records correctness, shall submit their report to the President, which has the effect of approving the Treasurer’s Annual Report to the general membership. 
          Section 3 – Check Signing
All checks written on the QCLGA account shall require the signatures of two Officers. The President, Vice-President and Treasurer shall have signature authority.
          Section 4 – Records
Financial records will be retained for a period of not less than three (3) years. 

Article VI – Meetings
          Section 1 – Governing Board
The President will determine meetings of the Governing Board.
          Section 2 – General Meetings
A General Meeting of QCLGA will be held bi-monthly (every two months) after a weekly play day.  Any four (4) QCLGA members may call a General Meeting with seven (7) days notification in writing, including the QCLGA website.
          Section 3 – Quorum
A legal quorum of any of the above meetings shall be the majority of those present.

Article VII – Amendments/Revisions
          By-laws may be repealed, amended, or revised by the majority vote of members voting.  Notice of changes or amendments shall be posted at least 30 days prior to the vote.                     

 Article VIII – Authority
          Roberts Rules of Order, Revised, shall be the final authority as to parliamentary procedure at all meetings of QCLGA.  These By-Laws are subordinate to and shall not take precedence over the by-laws of Quail Creek County Club.

 

Adopted:      November 18, 1990 
 

Revised:       September 18, 1991         December 18, 2003           December 11, 2008
                   January 27, 1994            March 24, 2005
                   October 18, 1995            June 1, 2006
                   March 12, 1997               June 15, 2006
                   February 10, 1999           August 17, 2006
                   January 1, 2003              September 27, 2007
                   March 24, 2003              November 13, 2008                                             

 

                                             
 

  

 

 

 

 

Standing Rules (Modified 3/18/2010)

  1. The player must be current with QCLGA dues, must have a current AZ, USGA handicap which can be verified by the Tournament Chair, and must have signed up to play.  The player must check in with the Pro Shop at least 15 minutes before her allotted time the morning of play, present her Robson card, and pay the entry fee for the day’s play.  Entry fees are non-refundable.  New members will be allowed to play on Ladies Play days, but not in competition until a handicap is established.
  2. The maximum handicap for 18 holes is 40.  Any higher handicap will be adjusted to the maximum.
  3. If a player does not show up to play, or does not call to cancel at least one half hour prior to the day’s play, she will be assessed 4 points in the Chelsea system.  If additional infractions occur, the Board of Directors will decide penalties.  The only exception to this rule will be extreme emergencies.
  4. Players must sign up for play days through the Chelsea system.  The cut-off time for signing up is noon, Tuesday, prior to the Thursday play day.  Any requests to play after this time must be made by calling the Tournament Chair (or her designee), and requests will be honored on a space-available basis.  If a player cannot play or make her tee time, she should call BOTH the Tournament Chair (or her designee) and the Pro Shop.
  5. All players are expected to complete all holes unless the game allows dropouts.  If a player X’s out on any hole, that player shall be disqualified from competition as per USGA rules.
  6. The official scorecard and the “ringer”/ backup scorecard must be signed and attested prior to submission to the Tournament Chair and the Ringer Chair.  If they are not signed and attested, ALL players on the card will be disqualified.
  7. Verify scores hole by hole, not just the total at the end of the round.
  8. MAJOR TOURNAMENTS:  Eligibility to play in these tournaments is the same as #1.  The entry fee for each of the major tournaments is $15.00, payable on the first play day of the tournament.  Sign-up for these tournaments will be done through the Chelsea system as outlined in # 4 above. 
  9. All players shall post their scores on the computer in the Pro Shop immediately after play whenever possible.  This will enable scores for the day to be available to all members for peer review.
  10. Proper ETIQUETTE and SPORTSMAN-LIKE CONDUCT shall be observed while on the course and during play.  Penalties for breach of etiquette may be imposed under USGA rule 33.7.
  11. The use of USGA approved range finders for distance is allowed on all ladies tournament play days.  Devices that display slope and wind correction are illegal.  Players can be disqualified for having them.
  12. The most improved player shall be determined by the Handicap Chair based upon the AWGA report.  She must be a member participating in ladies play days.
  13. Standing rules may be changed by presentation to the elected board and a vote by members at a general meeting.
  14. All committee chairs must maintain a comprehensive Policy and Procedure manual.  These manuals shall be provided to the succeeding committee chairs.  These policies shall not be changed without Board approval.